Learn the basics
What is eInvoicing?
eInvoicing enables organisations to send and receive invoices electronically, directly to their software. It removes the need for unnecessary data entry and inaccurate OCR scanning.
eInvoicing in Australia is provided through a network of interoperable Access Points, like MessageXchange, conforming to the PEPPOL standard that has been adopted around the world.
eInvoicing happens through a four-corner model, where corners one and four are the supplier and customer, and corners two and three are Access Points. Access Points connect to each other to exchange eInvoices. You can think of it like a telephone network – your phone and your friend’s phone are corners one and four, and your network provider (like Telstra, Optus or Vodafone) are corners two and three.
Check out our An introduction to eInvoicing whitepaper to learn more.
Why use eInvoicing?
Receive invoices seconds after they’re sent, so you can pay suppliers on time
With the Government’s promise to pay eInvoices in five days, now’s the time to move to eInvoicing. Receive invoices directly to your software once your supplier sends it. It appears in your software, after going through an automation or matching process if you require it, so it can be paid on time.
Automate your accounts payable process
Our business process management engine can be setup to perform checks and matches along the way to verify the validity and approval of invoices. Setup processes to check the corresponding purchase order, the supplier, match the invoice amount and more.
Say goodbye to data entry errors
With eInvoicing, you’ll never have to enter an accounts payable invoice again. Suppliers enter the invoice into their own software and it almost magically appears in your software without another human touching it.
Choosing the right partner
Why choose MessageXchange?
- Flexible integration solutions
Our technology can take care of the complexity for you. We can build in mapping, business rules and validations, workflows and more so you can get up and running quickly and easily.
- Free solutions for suppliers
One of the biggest challenges can be onboarding suppliers. That’s why we offer Colladium, a free web portal for businesses to send and receive eInvoices. Plus, our experts have experience in large-scale onboarding projects and know the tactics to use to get the best uptake.
- Get full visibility
Unlike many others, we can exchange business responses, so you can be notified if your invoice is being reviewed, has been paid and more. Plus, if anything goes wrong along the way, we’ve got built-in alerts to keep you informed.
- We’re a trusted provider
We proudly call some of the biggest brands in Australia our customers (just check out our case studies). They choose us for our professionalism, our high security standards and our wide range of solutions.
eInvoicing made easy
eInvoicing Connect is our simplest product for you to get up and running with eInvoicing quickly, easily and with minimal investment.
With existing integrations with TechnologyOne CiAnywhere, and the ability to exchange standard formats, get connected in days then start sending and receiving Peppol eInvoices.
eInvoicing your way
A MessageXchange eInvoicing Gateway gives you full flexibility on how to implement e-invoicing. Choose your connection protocol (sFTP, AS2, API or something else) and we can map your software’s native file format to the Peppol UBL.
Plus, take advantage of the full MessageXchange functionality, including our business process management engine to cater for your business’ requirements, customised reporting, notifications, access to your Gateway to view, re-process and download messages and more.
We’ve integrated with a range of software, from SAP to Oracle, Technology One, Microsoft Dynamics, Netsuite, Pronto, MYOB, Xero and more. We can connect to any software, in the cloud or on-premise, as long as it has the ability to export and import data.
Our process is pretty straight-forward. Plus, if you have specific needs, we can always work around that. Generally, this is how it goes:
- We’ll discuss your objectives, your current process and invoicing setup
- We’ll propose a solution that fits your business and timeline
- When you’re happy to go ahead, just sign the paperwork
- We’ll configure your solution
- You can test everything from the connectivity, to the mapping and the whole process from end-to-end
- You’re ready to go live!
For departments looking to be the Access Point for other agencies, we can host your own Access Point instance where you can manage everything from connectivity to onboarding, mapping, monitoring, support and more. Just get in touch with us to find out more.
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